Question: Can agencies use T&TA funds to pay contractors for training items discussed on the Statewide WAP Technical Training  call?

  • Answer: No. T&TA cannot be used to pay contractor time for training.

Question: Do we need to document what we’re doing with the T&TA training funds?

  • Answer: Yes. The documentation requirements for time tracking have not changed. Reporting requirements for federal grants are outlined in 2 CFR 200.430 (available here).
  •  
  • Key points to remember:
  • •  Time must be aligned to a particular cost objective, and accurately charged;
  • • The actual percentage of employees’ time must be recorded and documented per funding source
    • ∗  Not by estimates or budgets
    • ∗  Total must not exceed 100%
    • ∗  Documentation must be maintained to support all charges
    •  
  • You will need to document the specific T&TA topics and items a person is working on each day for the hours you’re charging.

Question: Do you have a recommendation on if we should spend LIHEAP T&TA first over DOE or vice versa?

  • Answer: We would recommend using LIHEAP T&TA before DOE T&TA, since the DOE grant was extended and we can rollover those funds to next year. 

Question: The number of agencies on the KY WAP Network QCI Status Technical Training Presentation slide didn’t add up. Can you provide corrected numbers?

  • Answer: You’re right, sorry for the confusion. There are currently 12 agencies with at least one QCI on staff; there are 8 agencies that do not have a QCI on staff. There is currently 1 contract QCI working in the KY network serving 3 agencies.

Question: Will KHC be conducting technical monitorings in the next month?

  • AnswerKHC will be conducting technical monitorings as necessary following specific site-visit protocols. Your monitor will reach out to you to set up a monitoring. Please review the site-visit protocols here.

QuestionHow do we practice social distancing with limited vehicles?

  • Answer: If you do not have enough vehicles to practice social distancing, you may offer staff to drive their
    personal vehicles to job sites. You can reimburse mileage according to your agency policies and charge
    those reimbursements to program support.

Question: What are some links for virtual training options?

  • Answer: DOE recently debuted a financial and administrative training tool, which is online and virtual. All administrative and financial staff can use the site for training and charge their time to T&TA. The training is very interactive and is a really great way to train staff, perhaps even crew members would like this
    perspective.

Please continue to check the HCA Help Desk FAQs for useful information here.

NASCSP FAQ Highlights

Question: What can agencies do to help weatherization subcontractors, (private contractors whose sole purpose at this time is to provide installation and audit services to a number of WAP agencies in our state)?

  • Answer: Private contractors are vital to the work of weatherization. DOE does not have a legal relationship with contractors or statutory authority to provide funds to contractors. NASCSP and our national partners continue to advocate for relief for our private contractors. 
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  • The U.S. Small Business Administration (SBA) is offering designated states and territories low-interest federal disaster loans for working capital to small businesses suffering substantial economic injury as a result of the Coronavirus (COVID-19). Upon a request received from a state’s or territory’s Governor, the SBA will issue under its own authority, as provided by the Coronavirus Preparedness and Response Supplemental Appropriations Act that was recently signed by the President, an Economic Injury Disaster Loan declaration. See the SBA website for more information on the available loans and additional relief for small businesses here.
Question: If local agencies choose to allow or require employees use paid leave, are they required to provide paid leave under the new Coronavirus Acts passed by Congress?
 
  • Answer: The Families First Coronavirus Response Act requires employers to provide up to two weeks of paid sick leave to employees forced to miss work for qualifying reasons due to the COVID-19 outbreak. The Act also expands the federal Family and Medical Leave Act (FMLA) by providing paid leave to employees who are unable to work or telework because they are caring for a minor child whose school or childcare provider is closed or unavailable due to a public health emergency. These provisions are effective April 1 and will remain in effect until December 31, 2020. The new leave requirements apply to businesses with under 500 employees. For additional information see the CAPLAW resources here and the U.S. Department of Labor FAQs